A not-for-profit organisation (NGO) based in Lekki, Lagos is searching for qualified candidates to fill some vacant positions (numbering 16 in total) with immediate effect.
The NGO’s mandate is to empower women, young people and children in Africa to lead economically productive lives and break free from the shackles of poverty, stagnation and retrogression.
Interested and qualified candidates are requested to send CVs to [email protected] on or before January 26.
Find further details below in the statement as sent to Newsclickng.com.
VACANCIES
A not-for-profit organization with a mandate to empower women, young people and children in Africa to lead economically productive lives and break free from the shackles of poverty, stagnation and retrogression is looking to fill the roles below.
The organization is located at Chevron environs, Lekki, Lagos. Please find more details of each role below. Kindly send your CV to [email protected] using the desired job position as the subject title of the mail. The deadline is 26/01/2022.
• Operations Manager
• Finance and Administration Manager
• Programs Manager
• Communications and Partnership Manager
• Finance Assistant
• Front Desk Officer
• Executive Assistant
• Office Assistant
• Office Driver
• Office Cleaner
• Monitoring and Evaluation Officer
• Programs Officer
• Research assistant
• Programs assistant
• Communications Assistant
• Partnership Assistant
Job Position
Operations Manager
Duties and Responsibilities
The Operations Manager will lead all internal operations and will have the following responsibilities:
• Contribute to the development of the organisation’s strategic goals and objectives as well as the overall management.
• Under the leadership of the Executive Director, create the strategic five-year plan and implement new processes and approaches to achieve it.
• Serve in acting capacity, as a member of the Executive Management Team.
• Effectively communicate and present critical financial matters at select meetings.
• Oversee all daily operations to ensure they are smooth and efficient.
• Prepare and submit an annual operational budget for review and approval, work effectively within the approved budget, and report accurately on mandate delivered.
• Provide programmatic leadership and input for all strategic planning processes with the staff.
• Identify and implement cost-effective ways to deliver excellent programs to beneficiaries.
• Promote a culture of high performance and continuous improvement that values learning and a commitment to quality delivery.
• Ensure that all program activities operate consistently and ethically within the mission and values of the organization.
• Lead the performance management process that measures and evaluates progress against goals for the organization.
• Provide for all staff a strong day-to-day leadership presence and support an open-door policy among all staff.
• Establish and monitor staff performance and development goals, assign accountabilities, set objectives, establish priorities, conduct annual performance appraisals.
• Mentor and develop staff using a supportive and collaborative approach: assign accountabilities; set objectives; establish priorities; and monitor and evaluate results.
• Lead a high performing team to the next level by further developing and implementing recruitment, training, and retention strategies.
• Upgrade and implement an appropriate system of policies, internal controls, accounting standards, and procedures.
• Generate sufficient revenue to cover operating costs.
• Identify geographic growth opportunities and priorities.
• Ensure adherence to the organization’s strategic plan, delivering status reports to the board.
• Any other task assigned
Job position
Finance and Administration Manager
Duties and responsibilities
The incumbent will be responsible for overseeing all financial project management, as well as general office services. Officer will be responsible for maintaining the organization’s financial integrity, preparing all financial reports efficiently and in accordance with all state and federal regulations, the organization’s policies and procedures, and donor requirements. Specific responsibilities include but are not limited to:
• Manage the accounting, finance, and administration of the organization.
• Establish financial management systems, procedures and controls to ensure consistency with global standard operating procedures and national government policies;
• Effectively communicate and present critical financial matters at select board of directors and committee meetings.
• Ensure the continued financial viability of the organization’s program/service.
• Manage the finance and budget activities of the office including preparation of annual budget submission and revisions.
• Coordinate monthly requests for funds to ensure the office has all necessary funds for operations, and coordinate and oversee procurement activities;
• Advise staff on the financial status of the Organization through the provision of regular and timely financial expenditure reports.
• Verify all expense claims to certify correctness and ensure that all appropriate supporting documents have been provided;
• Ensure that all cash and cheque payment requests are duly completed, certified and approved by authorized staff and all necessary supporting documents are provided before payment is done;
• Perform treasury transactions in the accounting, monitoring the documentation and assuring its completeness in compliance with the organization’s and donors’ accounting procedures;
• Maintain financial controls and procedures for the management of funds and sub awards/contracts;
• Manage financial files and support annual audits.
• Oversees the operation of office accounts, planning and monitoring of expenditure, liaising with vendors (obtain best pricing for good quality at all times);
• Perform administrative and strategic human resource functions including: Coordinate submission of relevant documents by all new employees, Proper filing of staff employment documents, ensure staff files are updated, Maintenance of records related to vacations, sick leave, grievances and other staff matters, determine staff training needs and organize relevant trainings for staff;
• Other duties as assigned.
Job Position: Programs Manager
The Programs Manager is responsible for ensuring that the Organization’s activities and programs align with its goals and mission statement; and for building a positive reputation for the Organization with different stakeholders, beneficiaries and target audiences.
Responsibilities
• Overseeing program development
• Writing project proposals
• Develop program initiatives and project outlines
• Project management
• Creating, maintaining and ensuring adherence to budgets for project costs and program expenditures
• Reviewing grant proposals
• Building and maintaining partnerships and relationships with other organizations, vendors and stakeholders
• Supplying weekly, monthly, quarterly and yearly reports on program development and ongoing activities.
• Preparing reports for the management team.
• Working closely with the communications team to ensure thedelivery of accurate information to all stakeholders
• Any other task assigned by management
Communications and Partnerships Manager
The Communications officer is responsible for building a positive reputation for the Organization with different target audiences, including stakeholders, journalists, civil society and the community.
Job Description
• Cultivate excellent relationships with local media; provide oversight for the organization’s presence on social media.
• Manage proposal preparation and granting writing processes
• Building and maintaining partnerships and relationships with other organizations, vendors and stakeholders.
• Educating the public about the organization’s work
• Work in collaboration with the programs team to develop reports on program development and ongoing activities
• Monitoring forums, social media sites and the press to assess attitudes about the organization and its activities.
• Arranging news conferences to make important announcements and deal with inquiries from the media.
• Preparing presentations and papers for the organization’s executives who are speaking at conferences
• Writing press releases, newsletters, brochures and annual reports for stakeholders
• Writing content for website pages and scripts for presentations and videos
• Any other task assigned by management
Job Position: Finance and Administrative Assistant
Responsibilities
• General management of the office; ensure regular supply of power, water; ensure timely supply and adequacy of office supplies e.g. stationery, ink, paper; proper maintenance and safety of office
• Proper maintenance of office files including accounting files
• Assist in the finance and budget activities of the office including rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses, to include in the budget;
• Managing the petty cash funds
• Plan meetings and take detailed minutes
• Assist in writing and distributing correspondence memos, letters and forms, and in the preparation of regularly scheduled reports
• Assist in ordering office supplies
• Provide general administrative and clerical support including mailing, scanning and copying to management
• Assist in resolving any administrative problems
• Assisting with all aspects of administrative management, directory maintenance, logistics, equipment and storage and maintain office supplies.
• Assisting in various daily operations
• Other tasks as assigned
Job Position: Front Desk Officer
Duties and responsibilities
• Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.)
• Greet and welcome guests and direct them to the appropriate office.
• Receive letters, packages etc. and distribute them
• Keep updated records and files
• Take messages and communicate to appropriate employees.
• Respond to visitor’s questions professionally and courteously.
• Perform basic data entry when needed.
• Operate and maintain office machines including printers, copiers, and fax.
• Assist in making meeting room reservations, catering arrangements and travel bookings.
• Other tasks as assigned
Job Position: Executive Assistant
Duties and responsibilities
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Maintaining comprehensive and accurate records
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls in a polite and professional manner
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Make travel and accommodation arrangements
• Take minutes during meetings
• Perform other tasks as assigned.
Job Position: Monitoring and Evaluation Officer
Duties and responsibilities
• Assist the Project Team with the development of the M&E Plan for projects, including indicator selection, target setting, reporting, database management, and developing M&E and/ performance monitoring plans.
• Lead role in overseeing data collection, collation, storage, analysis, and reporting, ensuring that data is of high quality and audit worthy.
• Responsible for supporting the preparation and review of program reports in collaboration with program staff.
• Manage research activities and ensure outcomes and lessons learned are integrated into the project and shared with relevant stakeholders.
• Provide training and mentoring to partners and staff to ensure the implementation of strong M&E systems.
• Perform other tasks as assigned.
Job Position: Programs Officer
Duties and responsibilities
• Work with the program manager to implement programs and activities of the organization
• Assist in the development of project grants.
• Develop program initiatives and project outlines.
• Implementation of daily program activities
• Respond to project-related inquiries
• Building and maintaining partnerships and relationships with other organizations, vendors and stakeholders
• Any other task assigned by management
Job Position: Research Assistant
Duties and responsibilities
• Prepare materials for submission to donor organizations
• Prepare interview questions and recruit and/or interview subjects
• Maintain accurate records of interviews, safeguarding the confidentiality of subjects, as necessary
• Prepare, maintain and update website materials
• Prepare other articles, reports and presentations
• Assist with preparation of all educational and training workshops
• Assist in the development of assessment and evaluation tools
• Perform other tasks as assigned.
Job Position: Programs Assistant
Duties and responsibilities
• Work with the programs manager in the planning and implementation of programs.
• Assist in the development of programs initiative and project outlines
• Assist in the grant writing process
• Take responsibility for the safety of program equipment like roll up banners, public-address system etc
• Any other task assigned by management
Job Position: Communication Assistant
Duties and responsibilities
• Work closely with the Communications Manager to achieve organizational goals
• Building and maintaining partnerships and relationships with other organizations, vendors and stakeholders
• Educating the public about the organization’s work
• Monitoring forums, social media sites and the press to assess attitudes about the organization and its activities
• Responding to media inquiries about the company
• Maintaining contacts within the media
• Writing content for social media
• Any other task assigned by management
Job Position: Partnership Assistant
Duties and responsibilities
• Work closely with the Communications and Partnership Manager to achieve the objectives of the organization
• Research and identify grants that match the objectives of the organization
• Develop proposals for matching grants
• Oversee preparation of grant proposals, conduct a final review of proposals, and ensure timely submission
• Maintain an accurate record of past and present grant opportunities, deadlines, and proposals
• Respond to internal and external queries on drafted and submitted proposals.
• Maintain positive relationships with fund providers and other stakeholders.
• Maintain records and submit reports related to grant opportunities.
• Provide operational, programmatic and administrative support of on-going projects
• Organize and participate in internal and external meetings, workshops and events as required.
• Prepare internal training and team-building initiatives
• Perform other duties as required.
Job Position: Office Driver
Duties and responsibilities
• Perform daily inspections on all assigned vehicles, at the beginning of each shift.
• Ensure that all cars are properly cleaned and maintained and that any need for repairs is outlined and reported.
• Receive items and documents for transport and ensure that they are safely transported to their destinations.
• Safely drive assigned office vehicles by following set rules and regulations.
• Transport people to their destinations or handle office pick-up duties, and deliver parcels and documents.
• Maintain contact with the dispatch team or team member to ensure that he or she is made aware of delivery or transport situation.
• Perform both preventative and regular maintenance on assigned vehicles and ensure that proper detailing is performed.
• Any other task assigned by management
Job Position: Office Assistant
Duties and Responsibilities
• Handling incoming calls and other communications.
• Managing filing system.
• Recording information as needed.
• Greeting clients and visitors as needed.
• Helping organize and maintain office common areas.
• Performing general office clerk duties and errands.
• Assist in coordinating events as necessary.
• Maintaining office equipment as needed.
• Aiding with client reception as needed.
• Any other task assigned by management
Job Position: Office Cleaner
Duties and Responsibilities
• Clean, stock and supply designated facility areas (dusting, sweeping, vacuuming, mopping, cleaning ceiling vents, restroom cleaning etc)
• Perform and document routine inspection and maintenance activities
• Carry out heavy cleansing tasks and special projects
• Notify management of occurring deficiencies or needs for repairs
• Make adjustments and minor repairs
• Cooperate with the rest of the staff
• Follow all health and safety regulations
• Any other task assigned by management
